Date:                 Monday, June 23, 2025

Time:                 6:00 pm - 10:00 pm

Be Our Guest! 
Get ready for a memorable evening of local hospitality and international fellowship at the Rotary Convention's Host Hospitality Evening! This cherished tradition offers an exceptional opportunity to connect with local Rotarians, experience Calgary’s unique customs, and enjoy delicious meals in intimate settings. Whether you’re dining in a Rotarian's home, a local restaurant, or a larger venue, this evening promises warmth, great conversations, and a true taste of Calgary's community spirit.  

Rain or Shine, the Show Will Go On! 

Calgary’s weather can be as unpredictable as it is exciting! From sunny skies to sudden rain or even a quick chill, it's always best to be prepared for anything. While we can’t control the weather, rest assured that all events are designed with flexibility in mind, and we have indoor accommodations ready to keep you comfortable no matter what. Just pack layers and a sense of adventure, and you'll be ready for whatever Calgary has in store! 

Calgary, AB Current Weather - The Weather Network 

Transportation for Home Dinners                                                                                                                        

If you're attending a home-hosted dinner, your Rotarian host will contact you directly with: 

• Pickup details 
• Dress code and timing information 

If you have any questions about your transportation arrangements, please reach out to your host club contact. 

If you do not have an email from your Hosts, please email info@rotarycalgary2025.org ASAP!

We look forward to celebrating an unforgettable night of Rotary connection with you! 

Transportation for Large Events & Out-of-City Locations                                                                           

All guests attending large venues or out-of-town events will travel by coach or school bus provided by Rotary. 

Transportation Overview 

• 53 buses will be transporting guests to 28 Rotary club events. 
• Coach buses will serve events outside Calgary. 
• School buses will serve events within Calgary city limits. 
• Each attendee is pre-assigned to a specific event and bus. 
• Buses will be clearly labelled with the event name and bus number. 
• Return times vary by event—please check your assignment details for timing. 

What to Bring 

• Your Rotary name badge 
• Your event ticket 

Arrival & Departure Instructions 

• Please review your Bus Departure times, in case there are have been changes.  No changes have been made AFTER 12:00pm, June 21, 2025
  
• Arrive 30 minutes before your scheduled departure time. Click Here to Check Your Departure Time 
  
• Bus boarding details have been shared with you via email from your host club. 
  All buses depart from: 
• • Lot 3, south end of the Big Four Roadhouse, Stampede Park  
  • Maps – Convention Campus | Calgary 2025 HOC 
  • Look for the check-in tent and volunteers to guide you. 
• Buses will depart on schedule and cannot wait for late guests. 

On-Site Check-In Process 

1. Check in at the Tent in Lot 3 near the Big Four (see event map). 
2. Volunteers will confirm your assignment and direct you to the correct staging area. 
3. Follow signage and volunteer guidance for boarding your assigned bus. 

Missed Buses 

• For in-city events: Guests are responsible for arranging alternative transport (e.g., taxi, Uber). 
• For out-of-city events: Unfortunately, no alternate transportation is available. 

Accessibility Support 

If you have requested accessible transportation, a team member will contact you with your specific travel arrangements. 

Volunteer Wayfinders 

Our dedicated Wayfinder Volunteers will be on-site to help you: 

• Navigate Stampede Grounds 
• Find your assigned bus 
• Answer questions and provide a warm Rotary welcome 

Return Transportation Details 

Return trips will begin following the conclusion of your assigned event. 

• Guests staying at RI-designated shuttle hotels will be dropped off directly at their hotel if it is part of the RI shuttle route. 
• All other guests will be returned to Stampede Park, at Lot 3, Big Four Roadhouse. 
• You can use your Rotary Name Badge to access the C Train network.  Victoria Park/Stampede Station is the closer of the two to the Big Four Roundhouse Building.
  
• For your convenience, taxis will be available near the edge of Lot 3 following all Signature Events. Uber and Lyft pickups will be located in Lot 11. 

Please refer to your event assignment email for your exact return time. 

Host Hospitality got its start in Calgary in 1996 

We are proud and thrilled to continue the tradition 29 years later!